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The Right Attitude To Using QuickBooks |
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Often new users of
QuickBooks who come to my classes are intimidated by the program |
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They feel uncomfortable that they may do something catastrophic with it |
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If you are a new
QuickBooks user I encourage you to feel confident that by following some
very simple rules, the Three R’s of QuickBooks, you will make good
progress in using the program. |
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First, let’s clear up the
misconception about computers and intelligence. |
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The fact is that you are
much smarter than your computer. |
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Sure, the computer can
perform advanced calculations and tasks, but in many ways even your dog is
smarter than your computer. |
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For example, let’s imagine
that you come home from a hard day’s work and your dog approaches you.
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If you speak loud and
harshly to your dog, it will know that you are in a bad mood and for a
while maybe it should keep a safe distance from you. |
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If you come home and speak
harshly to your computer, it will not respond. |
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It is dumb, and only
reacts to the information you feed it from your mouse or keyboard.
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You may feel frustrated
that you can’t get your computer to do many functions. |
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This is not your fault.
You know what you want your computer to do; and for most business owners
you know how to run your business; the problem is that your computer is
not intelligent enough to understand your instructions. |
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Many software programs are
not developed enough to be user friendly, however QuickBooks is one of the
best out there. |
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During your learning
phase, you will need to find a way to communicate with QuickBooks |
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It takes some patience and
trial and error on your part to get your messages through to the software.
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To learn the steps
required to interact with QuickBooks, you may need to use: |
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the instruction
manual |
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the help
menu |
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consultants |
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a class |
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telephone support |
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an internet news group |
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Once again, you can be
assured that you are smarter than your computer. |
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By recognizing that there
is a process in developing your relationship with QuickBooks, your
learning curve will be more comfortable. |
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Like many new endeavors,
it is natural to experience some anxiety when changing or beginning a new
accounting system. |
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I encourage you to feel
optimistic that if QuickBooks is the
right software for your business, the long term benefits will greatly
outweigh the short-term frustrations. |
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It will make your work
easier, more efficient, and more productive. |
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QuickBooks cannot be
learned theoretically. In order to get to know
the program you should work with it using real data. So get out your most
recent bank statement and start entering transactions. That's the most
important step you can take right now. |